1.0 THE CLUB

1.1. The Club will be called Tavistock Hockey Club, herein after referred to as THC, and will be affiliated to the English Hockey Association.
1.2. THC will oversee the development of Hockey both in the Senior and Junior sections.
1.3. The teams competing on behalf of the Club in the mixed summer leagues will be known as the Pumas and the Tigers.
1.4. The Club colours shall be Red and Black

2.0 AIMS AND OBJECTIVES

2.1. The aims and objectives of the club will be:
To ensure that the club funds are used for the furthering of Hockey in the Tavistock area and for the benefit of THC members.
To offer coaching and competitive opportunities in Hockey.
To promote the club and participation in Hockey within the local community.
To manage the structure of Hockey development.
To ensure a duty of care to all members of the Club and implementation of the Club Child Protection Policy[JDBB1]
To implement the Club Equity [JDBB2]Policy in order to provide all services in a way that is fair to everyone.
To ensure that all present and future members receive fair and equal treatment in accordance with THC policies and Codes of Conduct.

3.0 MEMBERSHIP

3.1. Membership will consist of officers and members of the Club.
There will be no restriction on Membership as detailed in the Club Equity Policy.
3.2. All members will be subject to the regulations of the constitution, and by joining the club will be deemed to accept these regulations, policies and codes of conduct that the club has adopted.
3.3. Members will be enrolled in one of the following categories:
_ Vice Presidents
_ Trustees
_ Full Adult Member
_ New Member (1st year)
_ Student/ Unemployed Member
_ Non Playing member
_ Junior Members
_ Social Members[JDBB3]

4.0 MEMBERSHIP FEES

4.1. The annual subscriptions, which shall be determined at each Annual General Meeting, shall become due on the 1st September each year. Should this not be paid within three months, the membership shall be considered null and void. The match fee shall also be determined at each General Meeting.
4.2. No monies shall be spent without the full consent of the Committee, Any member spending money without consent shall be deemed liable.
4.3. Fees will be paid into the Club account via the Club Treasurer on a monthly basis.

5.0 VOTING

5.1. Vice presidents of THC are non-voting members.
5.2. All other Members of THC are voting members on all matters associated with THC, subject to the conditions in paragraph 5.3 below.
5.3. Members who are under the aged of 18 are not entitled to vote in the following circumstances:
_ On any resolutions which could affect the existence of the THC.
_ On any resolutions where significant financial commitments are implied.
_ On any resolutions where Statute would prevent them from voting.
5.4. On matters which have the potential to affect the existence of THC, or where significant financial commitments are implied votes will be carried by unanimity. On all other matters the vote is carried by a majority.

6.0 TRUSTEES

6.1. Four Trustees shall be appointed, who shall remain in office until death, resignation or a resolution is passed at Annual General Meeting, or Extra-ordinary General Meeting, to remove one or more of them. The property and the effects of the club shall be vested in the Trustees. The Trustees shall be members of the club and shall be allowed to vote. The Trustees may, by resolution of the members present at the Annual General Meeting, be empowered to:-
a) Purchase or sell any property in their names as Trustees.
b) Raise money by mortgage or charge on any property vested in them as trustees.

7.0 OFFICERS OF THE CLUB

7.1. The officers of the Club shall be the President and an Executive Committee consisting of the following:
_ Chair
_ Vice Chair
_ General Secretary
_ Social Secretary
_ Honorary Treasurer
_ Assistant Treasurer (opposite Sex to the Treasurer)
_ Child Protection Designated Person
_ Fixtures Sec Mens
_ Fixtures Sec Ladies
_ Youth U18 Rep
_ Ladies 1st XI Captain
_ Ladies 2nd XI Captain
_ Mens 1st XI Captain
_ Mens 2nd XI Captain
_ Mens 3rd XI Captain
7.2. A minimum of 12, they shall be elected at each Annual General Meeting and shall be empowered to vote in connection with the proceedings of the club. Any post not filled at the Annual General Meeting, may, at the discretion of the Chairman and with permission of the meeting, be deferred to the first meeting of the executive meeting.
7.3. The executive committee shall have the power to fill any vacancies that may arise in its body and to co-opt additional non-voting representatives with special duties, for the year in office.
7.4. The affairs of the club shall be managed by the executive committee. A quorum for a meeting of the Executive Committee shall be 6 (six) voting members.
7.5. All officers will retire each year but will be eligible for reappointment.
7.6. In following best practice the Club should ensure no more than one office should be held by any one person in any year.

8.0 EXECUTIVE COMMITTEE

8.1. The Club will be managed through the Executive Committee consisting of Elected Officers, Coaches and Managers of Teams. Only these posts will have the right to vote at meetings of the Management Committee.
8.2. The Executive Committee will be convened by the Secretary of the Club and held no less than 6 times per year.
8.3. The Executive Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the Club.
8.4. The Executive Committee will have powers to appoint subcommittees as necessary and appoint advisers to the Executive Committee as necessary to fulfil its business.
8.5. The Executive Committee will be responsible for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Executive Committee will be responsible for taking any action of suspension or discipline following such hearings.

9.0 INSURANCE

9.1. All paid up members of THC are covered for any activity, including playing, training, fund-raising and social events for any playing member causing injury or financial loss to a fellow member. The cover provides a "no fault" compensation for members who are injured whilst participating in an authorised/organised activity including direct travel to and from home.
9.2. THC Members are also covered for injury to non-members, including youngsters at official coaching and mini hockey training.
9.3. The Club is NOT covered for:
_ Dental treatment or repair
_ Replacement of spectacles
_ Physiotherapy benefit
_ Temporary total disablement from usual occupation

10.0 FINANCE

10.1. All club monies will be banked in an account held in the name of the club.
10.2. The Club Treasurer will be responsible for the finances of the club.
10.3. The financial year of the club will end on June 30th.
10.4. A reconciliation of all Club finances must be available to every member at every convened committee meeting showing the income and expenditure up to the date of that meeting.
10.5. An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.
10.6. Any cheque's drawn against club funds should hold the signatures of the Treasurer plus one of the additional authorised officers.
10.7. All monies received must be paid into the Club account and recorded in the daily reconciliation record book. Under no circumstances should cash not be paid into the Club account.

11.0 ANNUAL GENERAL MEETINGS

11.1. The Annual General Meeting shall be held in April or May and each member shall receive not less than 14 days notice. Reports for the year shall be submitted, together with an audited statement of accounts.
11.2. The AGM will receive a report from officers of the Executive Committee and a statement of the audited accounts.
11.3. For the purpose of Voting at the AGM, the quorum shall be 25% of the total membership of the club, subject to the conditions in Section 5.0 above
11.4. Nominations for officers of the Executive Committee will be sent to the Secretary prior to the AGM.
11.5. Elections of officers are to take place at the AGM.
11.6. The general secretary shall convene an Extraordinary General Meeting on receiving a requisition signed by at least one third of club members.
11.7. All members have the right to vote at the AGM, except as detailed in section 5.0 above.
11.8. General meetings may be held during the year, provided members receive at least 14 days notice.
11.9. The Executive Committee has the right to call Extraordinary General Meetings (EGM's) outside the AGM. Procedures for EGM's will be the same as for the AGM.

12.0 DISCIPLINE AND APPEALS

12.1. All complaints regarding the behaviour of members should be submitted in writing to the Chairman.
12.2. The Executive Committee will meet to hear complaints within 21 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.
12.3. The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 21 days of the hearing.
12.4. There will be the right of appeal to the Executive Committee following disciplinary action being announced. The committee should consider the appeal within 21 days of the Chairman receiving the appeal.

13.0 CLUB POLICIES

13.1. THC has policies cover the following subjects.
_ Code of conducts for Club Officials, Players, coaches and Parents.
_ Team selection.
_ Vulnerable Adults and Child Protection.

14.0 DISSOLUTION

14.1. A resolution to dissolve the club can only be passed at an AGM or EGM through a unanimous vote of the membership. See Section 5.0 above.
14.2. In the event of dissolution, any remaining assets of the club will become the property of the members.

15.0 AMENDMENTS TO THE CONSTITUTION

15.1. The constitution will only be changed through agreement by majority vote at an AGM or EGM. It will be accepted for implementation at the AGM/EGM where it was voted on.
15.2. Any case occurring that is not provided for by these rules shall be referred to the executive committee.

16.0 DECLARATION

16.1. Tavistock Hockey Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.